Jan 24, 2022
By Kate Camerlin
Solution Overviews

What Is Connected Workplace for Life Sciences?

Connected Workplace for Life Sciences combines the benefits of an integrated workplace management system (IWMS) and an enterprise asset management system (EAM) to help you manage all aspects of your company’s regulated and non-regulated facilities, equipment, and space usage.

It helps you maintain assets and equipment, optimize your employees’ diverse workspaces and experiences, monitor your real estate portfolio, and much more.



By having all your asset and facilities information in one cloud-based system, you can create dynamic workspaces, streamline processes, ensure compliance, and make better, more informed decisions about your buildings and equipment.

The following overview explains the ways building a truly connected workplace can benefit your company. Let’s start with GxP asset management.

GXP Asset Management

The GxP Asset Management solution helps you streamline your maintenance workflows and activities for both GxP and non-GxP assets, all in the same system. Its features include:

  • Asset onboarding: Keep track of relevant information about every asset—including GxP applicability and intended use, service history, manuals, knowledge bases, spare parts inventory, training videos—all within one connected platform, helping to streamline every job for your technicians.
  • Maintenance management: Proactively schedule and auto-assign preventative maintenance, calibrations, and cleanings on your regulated and non-regulated equipment. With all equipment tracked in one system, you can easily see all MRO information, parts information, and work history for each asset, so technicians spend less time searching for data or manually inputting information into multiple systems.
  • Asset reservation: Schedule and reserve designated assets. You can reserve assets for the work you need to complete and specify the type and number of tests to be carried out during a scheduled session. Reservations go beyond allocating use time for a device; they are associated to their planned usage, reference materials and documentation, pre-work instructions and tracking of consumables
  • Work orders: Easily submit corrective work orders to fix faulty equipment and track maintenance or repairs in one platform
  • Facilities condition assessments: Manage data for your facilities assessments and get better insights into the physical status of your buildings, including the age, construction, and condition of individual spaces and equipment.
  • Compliance: Maintain accurate records and ensure data quality with built-in compliance controls, including exportable audit trails and versioning that are permanently associated with your controlled records, plus electronic signatures that meet 21 CFR Part 11 and EU Annex 11 requirements. Connected Workplace also includes integrated calibration capabilities, including the ability to create calibration data sheets and conduct various tests to ensure equipment meets reference standards. The solution also includes an automatic error and PASS/ADJUST/FAIL calculation.

When data for all your assets is in one place, you can more easily see short- and long-term trends. Additionally, your technicians can access equipment information right from the palms of their hands—both online and offline—with our mobile app.

Space Management

According to a 2020 Gartner survey, an organization’s work environment has a significant effect on employee engagement—yet only 13% of workers say they’re totally satisfied with their workspaces. This becomes even more complicated when your company requires different workspaces, ranging from classic offices to highly regulated labs and manufacturing facilities. Plus, some companies are opting for flexible environments that blur the lines between laboratory and general offices spaces.

That’s where the Connected Workplace Space solution comes in. When you optimize and enhance your workspaces, you can boost employee morale (and, in turn, their productivity).

Connected Workplace for Life Sciences can help you manage:

  • Facilities planning and floor plan visualizations, with a native AutoCAD plugin
  • Move planning, including blocking and stacking
  • Desk and workspace reservations
  • Flexible hybrid return-to-work models, including social distancing
  • Usage analytics

Connected Workplace enables you to visualize your offices and facilities using interactive floorplans, making it easier to plan office moves and optimize your spaces. This is especially helpful as companies come to terms that hybrid work is here to stay.

With a hybrid workforce, space usage and allocation become more difficult to track because no two days are the same. However, with space reservation software, employees can book the space they need to work, and the company can understand how its offices and facilities are being used. These insights can help inform future real estate decisions.

Real Estate Portfolio Management

Corporate real estate professionals within life sciences companies can use the Connected Workplace Real Estate solution to track items such as leases, contracts, dates, and disclosures. As the real estate landscape continues to grow—with high demand and even higher rents for lab spaces and life sciences buildings—it is critical that you have access to data about how all your properties are used. Connected Workplace for Life Sciences can help you:

  • Manage all important information about your leases
  • Generate reminders for important dates, including lease expirations
  • Track lease costs, renewals, amendments, and clauses
  • Track tenant improvement projects

If you’re tracking this information across multiple spreadsheets, it is much harder to get a holistic view of your properties and remember key information. Connected Workplace can help you consolidate, visualize, and report out on it all, enabling you to make the right long-term planning and investment decisions.

This is especially important to life sciences companies as they double down on physical spaces. In fact, JLL predicts that domestic pharmaceutical manufacturing will increase by 16% through 2025, boosting the need for lab space, and the need for more square footage has surpassed the 21 million square feet of lab space already under speculative development.

Small, early-stage biotech companies are a driving force of drug discovery and development, but finding, fully utilizing, and affording adequate lab space is difficult. This has resulted in a growing trend toward cross-sector collaborative workspaces that deliver turnkey, full-service spaces. These incubators, accelerators, and co-working spaces help address the unique space demands by accommodating different types of research with flexible configurations.

Managing the different needs of clients can get complicated, but with Connected Workplace for Life Sciences, landlords and property management teams can easily support evolving business models while also providing bespoke workplace services to support these growing biotechs.

Capital Project Management

Managing capital projects goes hand-in-hand with the acquisition of new spaces. The Connected Workplace Projects solution helps you with:

  • Cost and resource planning
  • Contractor bidding and vendor management
  • Validation assessment
  • Scheduling

For life sciences companies, managing these projects can be complicated and expensive. Lab configurations and requirements vary based on the research being conducted, but often require expansive square footage and ceiling height to accommodate proper ventilation, ductwork, water lines, and other HVAC equipment.

When you choose a software platform that connects to the same system you use for your other business processes, you can monitor critical details and dates in one environment. This means you spend less time manually inputting and tracking specifics like financial expenditures, cash flow analyses, and vendor contracts, and spend more time focusing on the bigger picture.

Sustainability and Energy Management

An increasing number of corporations are looking to reduce their carbon footprint, increase sustainability efforts, and monitor energy consumption.

However, this is becoming more challenging. As firms push toward a hybrid working schedule, building occupancy levels will fluctuate more. This will put pressure on facilities teams to optimize their heating and cooling equipment to account for these fluctuations and low-occupancy states.

The Connected Workplace Sustainability solution helps organizations analyze their consumption patterns and makes it easier to see the spikes and anomalies in your data. This means you can better optimize, forecast, and reduce your energy usage.

OT Security

The life sciences industry is a major target for hackers due to the valuable information it possesses on people’s health information and proprietary research. As devices become more connected, security risks increase, with hackers now able to target operational technology (OT) and supervisory control and data acquisition (SCADA) systems.

A system that secures your OT devices is critical to keeping your operations running safely and smoothly.

The Connected Workplace OT Security solution automates your cyber security response and coordinates remediation work across teams to resolve issues quickly.

When you have visibility into all your assets and equipment, you’re armed with actionable data that enables you to keep your devices online and protected.

Nuvolo Connected Workplace: Next Generation IWMS Software

It’s clear that workplaces are evolving—and the way you manage them should, too.

Nuvolo Connected Workplace for Life Sciences helps you manage your facilities, spaces, equipment, business processes, and more.

It encompasses all the components required for an organization to plan, deliver, and operate the enterprise services offered to their employees and customers.

See how Nuvolo can help you ditch your spreadsheets, get a holistic view of your assets and spaces, and ensure the security of your OT devices.

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