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Top 3 Space Management Strategy Tips You Need to Know to Best Utilize Office Space Management Software

Jan 12, 2021
By Leslie O'Connell

Typically, the first thing that comes to mind when the topic of office layout and office space management best practices arises is the aesthetic factor—how the space looks, how trendy it is, and how modern the updates are.

Those factors can be important when it comes to work areas, floor plans, and workspace management, but ultimately, the most crucial considerations should stem from things like employee benefits, efficient workflow, comfortable spaces, and ease of use.

While those factors aren’t always the most enticing to talk about, they are vital when it comes to a carefully planned office space, which, as it turns out, provides everyone with a long list of benefits.

A well-organized, efficient, and comfortable office space design can offer advantages like:

  • Improved organization
  • Happier, healthier, more comfortable, and more motivated employees
  • Intuitive and seamless growth and scalability

That’s just a small sampling of a list that could go on and on.

The basic elements of effective and efficient space management depend on a lot of factors (strategic planning, resource optimization, workflow automation, and beyond), so it’s crucial to account for all of your unique and specific needs, requirements, and goals.

This is a necessary step when it comes time to strategize your space management plan.

Ultimately, investing in office space management software will be one of your best bets for kick-starting this process. Even then, though, you’ll need to know how to optimize your office space management best practices. Keep reading for the workspace management insight you need to revamp and reorganize your office layout.

The Top 3 Space Management Strategies for Workplace Optimization

There are several space management strategies out there that could help your business improve its space organization best practices, but ultimately, whatever you decide on should focus on a few key considerations. The best way to indicate if a space optimization strategy is right for you is to determine if it focuses on important factors, like workflow automation, resource optimization, scalable growth, and positive workplace culture.

Invest in the Best Office Space Management Software on the Market

Every business has different and unique needs, requirements, and goals—because of that, it’s impossible to single out one software solution and crown it the king of all space management software. When it comes down to it, picking the right software is going to depend on your specific needs.

Still, there are some foundational requirements that top-notch, high-quality space organization solutions will provide you, such as:

  • Space reservation capabilities
  • Rapid and insightful reporting
  • Move scheduling and automated tasking
  • Specific, customizable floor plan options
  • Easily integrated solutions

Whichever space optimization software you deem the best, it should ultimately be easy-to-use, intuitive, and backed by a software support team that’s there for you when you have questions and need solutions.

Investing in a cutting-edge solution like this is the first strategy any business should take when it comes to evaluating their space management and optimizing their workplace design.

Look to the Data for Proper Insight

This likely will include using space management software, The insight data about your unique space management needs, your future plans, and how you currently utilize your space is going to offer you needed insight into space costs, capital investments, and current space usage.

Further, it’s going to equip you with real-time records that can help you better understand how to design for the future, as well as provide insight into how your employees’ work and workplace culture is impacted.

As a general rule, you don’t want to design yourself into a corner. Your space design strategy should leave room for scalability and growth—real-time data can show you where that’s lacking, offer quick move management guidance, and provide you with a sufficient track record of where your organization has held you back in the past.

If this data isn’t presently available to you, that’s probably a telling sign that your legacy systems aren’t doing exactly what they need to—it might be time to invest in an upgraded software solution as part of your move toward streamlined scalability.

Follow the Money

When it comes to space management strategies, finances are always going to be a factor that needs to be addressed.

Space management, planning, and design are best optimized when you’re reducing capital investment and expanding on your available space—but that’s a precarious balance, and it doesn’t happen by accident. Take stock of your available resources and try to better understand how to allocate them.

You’ll want to strategically plan your space to meet your goals and needs while doing what you can to beat your budget.

Optimize Your Space With Streamlined Solutions—Nuvolo Has Your Back

At the end of the day, your needs, goals, and requirements are unique. As much as we often wish there was a one-size-fits-all-formula for every office space, the truth of the matter is that if you can find a customizable, intuitive, and streamlined software that can make your office reorganization process simple and (dare we say) enjoyable, that’s the solution you want to opt for.

At Nuvolo, we believe we’ve crafted an end-to-end solution for those seeking unique solutions for their space management needs. Our space management software was carefully crafted to include easy-to-use features that will aid you in creating short and long-term solutions for your workplace organization strategy.

Whether you seek an opportunity to generate reports and evaluate your specific space utilization data, want to implement mobile space reservation solutions, or want to map out new office space designs with our digital floorplan integration tools, Nuvolo has your back.

To learn more about what we offer, check our office space management software or reach out to our Nuvolo team—we’ll be glad to answer your questions and help you begin your journey toward better, optimized office space solutions.