A mid-Atlantic healthcare system faced challenges with capital planning due to its vast portfolio of over 55,000 assets spread across 130 locations. Wanting a change, the Director of Clinical Engineering and other leadership stakeholders acknowledged that the current process had multiple bottlenecks, hindering the organization’s ability to make better strategic asset-related investments. Plus, there were opportunities to improve overall efficiency across teams. For example, gathering accurate asset data across multiple departments and devices was a time-consuming manual process, delaying decision-making. The Challenge The Director of Clinical Engineering and his team faced a complex and time-consuming capital planning process. It looked like this through the different phases: Data extraction and pulls: To build the capital plan, the team had to manually extract asset data from different systems, review service tickets, wrangle the data from multiple departments, and then feed it into complex spreadsheets, which were prone to errors and miscalculations. Capital needs prioritization: Deciding which assets to prioritize was frequently challenging, since the data in the spreadsheet could be inaccurate and often gave partial information required for a clear plan forward. Capital plan approval: The information presented to leadership stakeholders involved cutting up reports (sometimes more than once) to show only the most relevant information for different department leaders. This process created manual work and delayed decision-making. Expansion of Nuvolo Connected Workplace for Capital Planning This healthcare provider, an existing Nuvolo customer using the HTM Asset Management product, saw the benefits of extending the Connected Workplace platform into other areas of the business. We helped them address their key requirements in five different ways: Centralized Asset Data: Nuvolo consolidates critical asset information into a single platform, replacing scattered spreadsheets and enabling a holistic view of capital needs. Data-Driven Decision Making: Configurable analytics provide insights into asset performance and risk, facilitating proactive capital budgeting and strategic investments in essential healthcare resources that benefit the patient experience. Faster Workflows: Nuvolo optimizes the capital planning process with pre-built workflows in one place, from project initiation to approval, improving efficiency and ensuring timely infrastructure upgrades. Ease of Use and Rapid Adoption: Intuitive design and healthcare-specific configurations are available out-of-the-box to enable a smooth transition, minimizing disruptions to operations. Exceptional Customer Support: Nuvolo’s dedicated support team provides expert guidance throughout implementation and beyond, ensuring long-term success. The Results The healthcare providers’ implementation of Nuvolo’s Capital Planning tool has resulted in significant benefits to their capital planning process and strategic asset-related investments, including: Accelerated Planning Cycles: Nuvolo cut down the time it takes to extract data and finalize analyses from two to three months to two to three weeks. This rapid turnaround allows for more time dedicated to strategic capital allocation for essential healthcare resources. Easier Decision-Making: Intuitive prioritization and reporting tools ensure key stakeholders have the data they need when needed. This empowers timely and informed decision-making on critical investments. Enhanced Strategic Vision: Nuvolo’s analytics provide essential insights for developing 1-, 3-, and 5-year capital outlooks. This enables proactive planning for facility upgrades, equipment replacements, and long-term healthcare infrastructure needs, minimizing potential patient care disruptions and reducing risk associated with aging or unreliable assets. As the HTM Asset Management team at this healthcare provider continues to focus on positive care outcomes through effective capital planning strategy, they do so with the confidence of easier and better decision-making powered by Nuvolo Connected Workplace for Healthcare. Share
