Continued Innovation Brings Enhancements to Connected Workplace

What’s New in Our Latest Release?

We are continuously enhancing our solutions to meet the ever-changing needs of our customers. While we typically adhere to a biannual product release schedule, we’ve made significant enhancements to our Space, Reservations, and Capital Planning products in between our normal release cycle.

  • Space and Reservations further enable strategic space planning, and address a wide range of workplace needs.
  • Capital Planning continues to expand Facilities Condition Assessment functionality.

These additions will be available by the end of July.

Our standard release schedule will resume with our Thailand release, scheduled for October 2023.

Please note that this document is intended to outline our general product direction. It is for discussion purposes only and is not a commitment to deliver any material, code, or functionality. The development, release, and timing of any features or functionality of Nuvolo’s products remains at the sole discretion of the company.

Space Verification Surveys

Create space verification surveys and assign them out to verifiers. Verifiers can denote which days of the week a person occupies a seat. Space Planners can also identify discrepancies between survey responses and request verifiers check their work if one is found.

These surveys ensure that companies can easily maintain an accurate, up-to-date inventory of their spaces. By assigning surveys out to specific verifiers, Space Planners can distribute the verification workload amongst a team, ultimately reducing the time burden on one person.

Space Verification Survey space verifier workflow.

Space Demand Forecasts

Now, Space Planners can batch-create, assign, and organize Space Demand Forecasts. They can track responses and approve or reject them as they are received.

Space Demand Forecasts allow Space Planners to estimate how much the demand for seating will increase or decrease over time, either by location or by functional group. By batch-creating the forecast surveys, the process is streamlined and it is easier to maintain accurate records.

Space Demand Forecast projects organized in folders.

Stacking

Space stacking is a strategic space management and visualization tool that shows which groups occupy what spaces, unallocated space, and overall space capacity. The information is used to understand, reorganize, and manage space allocation and usage for large groups of employees.

In this release, we’ve expanding existing functionality to allow Space Planners to create an entire “what-if scenario” workflow to understand and analyze potential space allocation scenarios. Space Planners can:

  • Create multiple scenarios each with their own stacking diagrams
  • Run custom calculations on scenarios to determine the most cost-effective option
  • Create space allocation diagrams for a single building or an entire campus

This allows Space Planners to understand how long spaces will be right-sized for their organization, understand when staying vs. moving will support the company’s space needs, optimize the cost of spaces, and clearly communicate space allocation scenarios using stacking diagrams.

Stacking workflow.

Blocking

Block planning takes information from Stacking and allows Space Planners to assign specific seats for individuals and teams as well as define flexible space in neighborhoods. Neighborhoods are groupings of spaces in a building, typically based on a group of people who work together. People may not be assigned to specific seats in their neighborhood, giving them the flexibility to choose the workspace that suits their needs on a given day.

With this release, Space Planners will be able to:

  • Assign individuals, teams, and working groups to the areas where they will work, including the specific days of the week people will occupy spaces.
  • Define areas of their floor plans as neighborhoods and choose to make them reservable.
  • Create and compare multiple Blocking scenarios.
  • Compare the seating assignments made in Blocking to the space allocations made in Stacking to ensure the Blocking plan meets company requirements.

These new features empower Space Planners to optimize seat-sharing ratios by defining spaces as flexible, making the same seat available to multiple people at different times. Additionally, Blocking’s capabilities may help Space Planners discover opportunities to reallocate floor space for other use or release. Finally, blocking flexible, reservable spaces supports a hoteling experience that employees want for in-office days. Users can search for individuals who are allocated to a space but cannot yet search for those assigned to neighborhoods.

Neighborhood planning workflow.

Move Execution

Space Planners and Move Technicians can now experience a streamlined workflow from Blocking to Move Execution. This release will enable moves defined in Blocking to be used to create Move Orders in Move Execution.

Entitlements

Space Planners can avoid mistakes and reduce time spent reviewing out-of-policy requests for things like moves, reservations, and catering with additional entitlement functionality. With expanded functionality for entitlements, Space Planners can create rules about what attributes someone must have (such as a certain title, rank, or department) to be allowed to be assigned to a space, reserve a space, or order catering.

Kiosk Mode

Visitor Check In

Visitors can now check themselves into an office or building using a convenient kiosk. This self-service kiosk creates a positive onsite experience for visitors and reduces administrative work.

Meeting Spaces

Kiosks can also be used to streamline the most common ad-hoc activities in meeting spaces. End users can use kiosks in meeting spaces to check in and out of their reserved space, extend their meeting, and create an on-demand meeting if the space is available.

Kiosk mode ad-hoc meeting options.

Catering Management

Catering Management is a new feature being rolled out in S+. In addition to streamlining business workflows by allowing administrators and approvers to review requests and run chargeback reports, Catering Management will reduce:

  • The overall volume of approvals needed for a meeting or event organizer to add catering to their reservations
  • The risk of unauthorized purchases, overspending, and ordering catering to an unapproved location
  • Administrative workload by providing catering options directly to the meeting organizer

This is possible because administrators can set precise entitlement rules that dictate who may order catering, to which spaces, and set budgets. Administrators can also set menus, including restricted items that are only available to some users or in certain scenarios.


Adding catering options to a reservation.

Visitor Management

New Visitor Management functionality will improve the overall experience for both employees and their visitors.

  • Internal meeting organizers can now create and save visitor profiles to be approved by administrators and security managers. They can then add approved external visitors to their space reservations, creating a more streamlined experience for everyone involved.
  • Security and Space Administrators can access visitor logs with arrival and departure information.

Visitor log.

Reservations

Enhancements to the Reservations product have made workflows more convenient for end users and promote a positive, collaborative workplace:

  • The Reservations user experience is now split into two lanes: Reserve Meeting Space and Reserve Working Space.
  • Users can now search for a person and reserve a space nearby to facilitate collaboration.
  • Meeting space card views can include room names as well as room numbers.

These enhancements will allow users to more quickly and easily find the type of space they need to reserve to be productive.

Explore Space Management

Learn more about space management and workplace experience.

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people at desks
Facilities Condition Assessments

We continued to build out our Facilities Condition Assessment (FCA) functionality, creating a more seamless connection between the Facilities Maintenance and HTM Asset Management products and the Capital Planning product. This will help streamline the capital planning process.

Condition Builder

The scope of an FCA can differ to a vast degree, from a single piece of equipment or a space, to an entire facility. Being able to control the scope of an assessment is absolutely critical. With the addition of the Condition Builder, asset managers can create and apply FCA conditions that will drive the scope of each individual assessment.

Additionally, the FCA Form and Related Lists can now capture all the necessary data points, increasing the accuracy of the FCA process.

Deficiencies Upload

Users can download a deficiency-specific template to ensure deficiency information is captured and uploaded correctly. Once uploaded, the state of a deficiency is automatically updated based on the output of a capital plan or a capital project. For example, an asset can be updated to ‘promoted’ once a deficiency has been added to a candidate project; or an asset can be updated to ‘fixed’ once a project addressing that deficiency is complete. Additionally, it ensures the FCI calculation is reflective of the deficiency states.

This creates an overall smoother workflow.

Improve Your Capital Planning Process

Bringing Facilities Condition Assessments into the Digital Age

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