What Is Connected Workplace for Healthcare?

Connecting Your Teams, Workflows, and Applications in One Modern CMMS

Healthcare organizations are constantly striving to meet evolving standards and regulations to deliver safe, high-quality care. When patients’ lives are on the line, agility is a must, and having a connected platform can help.

Nuvolo Connected Workplace for Healthcare helps you manage your biomedical and facilities equipment, connect to your vendors, manage your real estate portfolio, and plan for evolving space requirements—all within a single platform.

Proactive Asset & Maintenance Management

Nuvolo HTM Asset Management is the foundation for Connected Workplace for Healthcare. As a modern CMMS, it efficiently manages your medical devices, technicians, vendors, costs, and compliance in one place.

Whether you’re a medical device service provider, or you work at a small hospital, a large multi-state health system, or something in between, Nuvolo is scalable to meet the needs of your organization. It doesn’t just manage maintenance; it delivers a next-generation solution that provides smarter automation and a complete asset lifecycle view.

HTM Asset Management includes:

• Requests on the Go: Employees or vendors can submit work order tickets wherever they are. Plus, technicians can access work orders, complete Checklists and Work Rounds, and view Knowledge Base aids (like SOPs and guides) right from the field in a mobile application.
• Intelligent Routing: Eliminate manual assignment with auto-generated work orders. When a ticket is entered, the system instantly routes it to the right technician based on location, skill set, and asset type, accelerating resolution time.
• Proactive Work Management: The system supports various work types, including Preventive Maintenance (scheduled inspections) and Corrective Work for immediate repairs, ensuring operational stability and asset longevity.
• Asset Lifecycle Control: Manage devices, equipment, and parts through the entire lifecycle, from Asset Onboarding & Offboarding through to retirement. Conduct Asset Audits to verify data, identify missing assets, and resolve discrepancies efficiently.
• Integrated Purchasing & Contracts: Maintenance needs seamlessly drive the purchasing process. Generate Purchase Requisitions for parts, labor, or services needed for a Work Order, which turn into Purchase Orders upon approval.
• Smart Parts & Inventory: Efficiently manage stockrooms with features like Transfer Orders and Parts Receiving & Returns. Set Min/Max Levels for parts, which automatically trigger Purchase Orders or transfers for replenishment.
• Contract Management: Connect your contracts with each covered device, giving you full visibility into the coverage levels for every device, the contract costs, and whether that contract is adding value, and when it expires.

By moving routine processes from manual tasks to automated workflows, your facilities and clinical engineering teams are freed from focusing on small, reactive details. This strategic shift allows them to focus on big-picture operational excellence, driving maximum value and creating a consistently superior experience for both your patients and employees.

Get the Most out of Your Capital Investments

Managing the lifecycle of your capital projects—from initial concept and funding through execution and closeout—is complex, especially when dealing with high-value medical equipment acquisition, facilities expansion, or necessary infrastructure upgrades. Relying on disparate spreadsheets and documents creates delays, increases costs, and makes it impossible to accurately predict the impact of these vital investments on patient services.

Nuvolo Capital Planning & Projects transforms this scattered process into a strategic, cohesive, and predictable program by connecting directly to your asset data.

The platform provides a single source of truth for all project data, from long-range capital forecasts to detailed execution budgets and timelines. By connecting planning to execution, you gain the control and transparency needed to prioritize the right clinical and facilities projects, manage risks, and ensure that every capital dollar aligns with your organization’s mission and future growth.

• Strategic Capital Planning & Project Intake: Streamline requests for major equipment (e.g., MRI, robotic surgery systems) or construction via a self-service catalog. Automatically prioritize multi-year plans using live asset data (e.g., Facility Condition Assessments (FCA) and clinical asset performance data), and leverage workflows for project baselining, scope definition, and milestone setting.
• Program Management & Financial Control: Enhance resource planning with timecards and align funding accurately for projects like new clinic construction or operating room renovations. Manage the entire bidding and procurement cycle, and ensure comprehensive oversight using the Portfolio Dashboard for status, budget, and risk.
• Budgeting & Financial Management: Ensure accurate cost estimation during intake. Manage contracts (with NTE/Retainage), streamline purchase orders and invoices, and control budgets and allocations using templates for precise financial oversight.
• Collaboration & Communication: Centralize project information by managing stakeholder details and satisfaction, documenting meeting minutes and status reports for easy distribution, and organizing all project documentation in one location.
• Proactive Risk Management: Diligently track and analyze project risks by detailing mitigation strategies, impact, and probability. Seamlessly convert realized risks into issues for resolution, and use status reports to assess project health.
• Change Management & Integrity: Systematically handle project modifications by creating and submitting change orders for budget, schedule, or requirement changes. Use approval workflows and easily re-baseline the project to align with new planned values.
• When all this critical information resides in the same platform, you can drill down into the details and be confident in your ability to answer tough questions. You can make more strategic decisions and ensure you’re keeping critical projects on track and on time.

Intelligent Space & Workplace Optimization

A healthcare organization’s physical space is a strategic asset directly impacting patient safety, service delivery, and staff productivity. Thoughtfully managed facilities are key to ensuring clinical spaces are optimized for patient flow and staff have the ideal environment to achieve their best work.

Nuvolo Space & Workplace helps you effectively manage all facility space, optimize utilization across clinical and administrative areas, and plan for your organization’s future needs—all within one centralized platform. This is essential for ensuring regulatory space compliance and adapting to evolving models of care.

• Visual Portfolio Planning: Gain a clear, visual understanding of your spaces and standardize planning processes, ensuring spaces are classified correctly and costs are accurately tracked through chargebacks and BOMA standards.
• Hybrid Workforce Support: While clinical spaces typically require dedicated use, the platform supports flexible assignment for non-clinical staff. This includes creating flexible seat assignments, assigning individuals to “hoteling” spaces, or defining Working Groups to specific administrative neighborhoods to support efficient use of limited administrative space.
• Seamless Reservations: Provide employees with a frictionless, high-value in-office day by enabling instant, seamless booking of desks and rooms.
• Agile Move Execution: Eliminate the complexity and delays associated with organizational change. The platform allows planners to model and compare move scenarios and then automates the entire execution process from planning to generating technician work orders.
• Strategic Capacity Planning: Ensure your portfolio is aligned with business growth goals by visually modeling complex resource allocation using Stacking and Blocking tools, maximizing the employee-to-seat ratio and defining flexible workspace policies for hybrid teams.
• Predictive Space Forecasting: Move beyond reactive decisions by integrating real-time utilization data (from sensors and badges) with headcount growth projections, enabling you to accurately predict future space demand and strategically plan real estate investment.

Plan for today and tomorrow. By unifying these critical functions, employees will spend less time managing logistics and more time collaborating. Nuvolo simplifies complex organizational changes and provides the definitive data needed for confident, long-term real estate investment and growth planning.

Connect Your Real Estate and Space Management Functionality

If you’re managing your properties—from major hospital campuses to numerous specialized clinics and medical office buildings—using manual spreadsheets or disparate systems, you risk missing critical deadlines, losing vital data, and ultimately hindering your service line expansion and financial stability.

Nuvolo Real Estate & Portfolio transforms this reactive work into a proactive, data-driven strategy.

The platform unifies all lease and owned property data, providing a clear line of sight into portfolio performance and helping you understand the true Return on Investment (ROI) for every facility. With better visibility into your properties’ behavior and associated costs, you can manage your real estate efficiently day-to-day and collect the insights needed to create a forward-looking strategy that supports patient access and regional growth.

• Financial Compliance & Risk Mitigation: Ensure automatic compliance with workflows that align with complex accounting standards like IFRS 16 / FASB ASC 842. This is vital for accurately reporting lease liabilities associated with your clinical footprint.
• Proactive Lease & Property Administration: Avoid surprises with automated reminders for critical dates, renewals, and lease options, particularly important for managing dispersed outpatient and urgent care centers. Plus, you can easily classify and manage all details of your complex contracts, including lease clauses and amendments, ensuring timely decision-making and optimal contract execution.
• Strategic Transaction Management: Drive portfolio performance by tracking and executing all transactions—from discovery to closing—in one place, supporting efficient acquisition or divestiture of medical facilities.
• Forward-Looking Portfolio Optimization: Make proactive, data-driven real estate decisions with detailed portfolio performance data and intelligent forecasting tools, ensuring your facility portfolio meets future patient volume and service capacity demands.

By tracking key portfolio indicators (like cost per square foot for a specialty clinic) alongside space utilization data from Nuvolo Space & Workplace, you gain unmatched insight into how your facilities are performing, enabling you to strategically manage assets and meet future clinical service delivery objectives.

Protect your Connected Assets

It’s more important than ever to secure your network-connected medical devices and operational technology (OT) against cyber-attacks, as these IoMT (Internet of Medical Things) devices are increasingly targeted and pose a critical threat to patient care.

You cannot protect what you do not know about. Nuvolo OT Security improves and simplifies your medical device and networked facilities equipment cybersecurity program (aka your operational technology or OT) by combining your OT monitoring application with your equipment inventory and service management tools, providing visibility between HTM, IT, and facilities departments to enable orchestrated prevention and remediation of OT cyber threats.

Nuvolo OT Security takes a proactive and automated approach to cybersecurity by giving HTM and facilities departments the tools to automatically update their asset inventory when new devices are identified on the network; assess the security risk of your devices; match any threats with impacted devices and create work orders if HTM or IT action is needed; enable coordination with IT; and provide cybersecurity dashboards, reports, and compliance documentation.

Integrations with Key Business Partners

Nuvolo products not only connect with each other, they can integrate with many other external business applications—such as your enterprise resource planning (ERP), real-time location system (RTLS), and time and attendance applications. Plus, Nuvolo partnered with ECRI to automate the process of keeping your CMMS inventory data “clean” when you have an ECRI subscription. And Nuvolo has built-in integrations with GE Healthcare, PartsSource, and Siemens Healthineers.

A Fully Connected Healthcare Organization

With Nuvolo Connected Workplace, you can eliminate department silos and multiple applications so teams like IT, HTM, facilities, real estate, environmental services, and more can work together on one platform to support the hospital—and ultimately provide excellent patient care.