A good friend of mine is a union electrician here in New Jersey, and his company’s projects typically entail the new construction or renovation of large commercial buildings.  The other day he was at my house doing some work, and I happened to be working from home that day.  At one point, he looked at me and shook his head:  “I hate when I see guys like you working from home.”  When I asked him about that seemingly out-of-the-blue sentiment, he explained that the work-from-home trend means fewer office buildings are needed, and thus less work opportunity for guys like him.

I’m afraid he’s right. The nature of work is changing. Information workers can log in from just about anywhere in the civilized world and barely miss a beat.  In-person visits are reserved for well-qualified sales opportunities, critical customer meetings, or perhaps annual company all-hands gatherings. Video chatting is not only affordable and ubiquitous, but technology advances have greatly improved historically-poor quality.  The bottom line is that companies require fewer brick-and-mortar facilities, and, thus, opportunities for efficiencies and cost savings are myriad.

The problem is that facilities and HR teams are not typically armed with tools designed in this era characterized by the kind of workforce fluidity that is the contemporary norm. Spreadsheets and large floor plan layouts spread across a conference room table are insufficient tools to generate occupancy reports that can change daily. The now quaint notion of a binary measurement of an office’s occupancy (either occupied or not occupied) has been replaced by shared and temporary spaces, adding a new dimension to previously-straightforward calculations. Consolidation of no-longer-needed office space – and the cost savings gleaned from it - is often now an on-going activity, no longer reserved just for a poor business cycle.

Moreover, employees change jobs much more frequently today than they did a few decades ago, and as the millennials enter the workforce, that job-hopping trend is likely to continue: 43% of Millennials plan to quit their current job within two years. Only 28% plan to stay in their current role for more than five years. (Forbes, May, 2018).  Employee on-boarding and off-boarding will become a substantially more frequent process, and its automation within the enterprise will not be optional.

Compounding the Space and Move challenge is the coordination required with multiple organizational functions: Facilities, HR, IT, Finance, are all integrally involved in any employee movement or space re-design. Isolated software tools that force teams to constantly export and re-import spreadsheets or work from email attachments passed back-and-forth often only complicate the process.  

Since this is a Nuvolo blog, you may have guessed by this point that we have a better mousetrap. Designed from the ground up using a state-of-the-art platform and purpose-built for today’s Space and Move challenge, Nuvolo is the only solution that offers the analytics, contemporary workflows, easy-of-use, and integration with other business software required to leverage the cost-savings opportunities afforded by the modern workplace.  Visit us at https://www.nuvolo.com/solutions/facilities/space-and-move to learn more.

As for my buddy, he’s doing well. College campuses are booming with new dormitories and other buildings,and that’s keeping he and his colleagues busy these days. Readers with college-aged children - and the bills that come with them - won’t be a bit surprised by that.

 

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