Facility Condition Assessments in the Connected Workplace

A facility condition assessment (FCA) actively evaluates the physical condition of your entire facility, including individual spaces and equipment. Without an FCA, you base your facility’s budgeting, data, and planning on guesses. Suppose you’re relying on spreadsheets and conducting fully manual assessments. In that case, this process becomes daunting and risks stagnating on a shelf in a binder.

With Nuvolo Connected Workplace and its facility condition assessment functionality, you gain the tools you need for comprehensive and accurate capital planning.

Why It Matters: From Cost Center to Value Driver

Without accurate FCA data, capital planning is pure guesswork, leaving you to fight fires and justify budgets with incomplete information. A modern, data-driven FCA process gives you the hard evidence to create accurate, long-range capital forecasts. This allows you to strategically prioritize investments, extend the life of critical assets, and prove to the business that you are not just spending money, but optimizing capital and protecting the organization’s future.

Easily Calculate Your Facility Condition Index (FCI) with Nuvolo

Imagine running your entire organization’s physical assets—from maintenance to real estate to sustainability—all from one cohesive system. That’s the power of Nuvolo Connected Workplace. It eliminates silos by bringing all essential workflows and data together onto a single platform. Whether you need to process a work order, track the complete history of an asset, or manage a complex capital project, this system provides the centralized view necessary for efficient and intelligent operations.

This comprehensive and well-organized information—already compiled and analyzed—serves as the foundation for optimizing your Facility Condition Assessment (FCA) process. With this FCA data, you can begin tracking your Facility Condition Index (FCI), a vital metric that helps organizations evaluate the overall condition of their physical assets. The FCI is calculated by comparing the cost of necessary repairs to the current replacement value of a facility. By offering a standardized method for assessing facility conditions, the FCI enables organizations to make informed decisions regarding maintenance, budgeting, and investment strategies, ultimately leading to increased consistency and significant cost savings.

Key Facility Condition Assessment Functionality

• Generate electronic facility condition assessments
• Report deficiencies against assets during assessments
• Attach images to deficiencies for easier analysis and location for repair
• Define estimated repair costs, planned repair year, ranking, and priority for capital planning
• Maintain asset condition and make informed repair versus replace decisions based on FCI (repair cost/replacement value)
• Report FCI across the portfolio, including standalone and system assets, buildings, campuses, and regions
• Calculate FCI as the sum of estimated repair cost (deficiency)/replacement value with our Facility Condition Index formula

Tracking your FCA data, asset information, and preventive and corrective work orders on a single platform provides unprecedented data accuracy, enabling you to create powerful analytics. Build your capital improvement plan with accurate business intelligence and make informed, cost-effective decisions about the longevity of your building, space, and equipment.

Armed with this level of information, you’ll be prepared to make sound capital investment decisions and meet the overall demands of your real estate investments, including impeccably managed workplaces with preventive measures in place to reduce risk.

The Connected Workplace Advantage

Asset Audit – Collect, verify, and report asset and facility data efficiently. Provide audit tools to identify missing assets and resolve discrepancies, thereby enhancing operational efficiency

Physical Inventory – Our Physical Inventory solution for auditing capital equipment simplifies your facility’s inventory process. No duplicate systems and one central database facilitate asset inventory data and lifecycle management

Inspection Rounds Manager – Technicians can do periodic smaller inspections by identifying locations or assets (e.g., fire extinguishers) in a given facility and assigning a virtual checklist to conduct the round procedure. With a few clicks, hundreds of individual tasks are replaced by a single Round

Interactive Floor Plans – Floor plans that allow you to navigate, find your locations and facility assets with ease and visualize how your space is utilized. Technicians use floor plans on the mobile app to guide them through their FCA tasks

Reporting – Always capture the data you need to understand current facility conditions and prioritize your facility budget. Create forecasts based on FCA results as well as ongoing equipment and workplace management data.

Avoid letting inaccurate data make your capital plan a liability. Discover how a data-driven FCA can transform your department into a strategic value driver.