Jul 10, 2023
By Sarah Czarnowski

5 Ways Facilities Data Can Transform Your Operations

Data has always been integral to running a building’s operations. And as technology advances, it has become easier to collect, store, and analyze it. Are you using it to its potential?

By using a centralized system to manage every aspect of your building—from maintenance activity to space utilization and capital projects—you can uncover deeper insights and make more informed, strategic decisions about your facilities.

Here are 5 ways that digitizing facilities data can transform your operations.

1. Improve Equipment Performance

Most companies already track maintenance data in some way—whether it’s through emails, pen-and-paper, or more advanced digital systems. Using a digital system, especially one that connects to other business operations, can: enhance how you prioritize maintenance work; make it easier to identify and diagnose issues before they become larger (possibly more expensive) problems; and schedule preventive maintenance to keep operations running smoothly.

2. Increase Efficiency

With strict budgets and high expectations, companies are always trying to do more with less. By uncovering facilities trends, you can be proactive and maximize resource use, monitor system performance, evaluate equipment reliability, create predictive maintenance plans, identify trends in occupant behavior, and reduce energy costs. Related, when data is centralized, different people and teams can easily work together to quickly resolve issues.

3. Improve Planning

Leveraging facilities data can also help you make the most of your limited budgets and resources. Short-term, you can accurately predict when certain parts or pieces of equipment may need to be replaced or serviced. Longer-term, you can use facilities condition assessments to inform annual or multi-year capital plans to ensure your facilities stay in tip-top shape.

4. Keep Vendors Accountable

With facilities data centralized, you can stay on top of vendor performance and activities. Because information is easy to find and synthesize, you can monitor service-level agreements, contracts, and vendor agreements; gain clear ROI insights; ensure contracts are being maximized; and get a complete view into service history.

5. Ensure Compliance and Safety

Keeping track of facilities data makes it much easier to ensure that your buildings and operations follow all regulations—whether you’re facing an audit or not. Plus, having a record of your facilities’ safety protocols keeps you accountable and keeps your employees and visitors safe.

These 5 benefits play into what’s top of mind for all teams—costs. Whether you’re improving equipment performance or strategizing your future capital projects, facilities data can help you make the best decisions to make the most of your budget and resources.